Constitution

Rules of 100% PURE TARANAKI (incorporated)

1. NAME
The full name of the society shall be 100% PURE TARANAKI (INCORPORATED).

2. OFFICE
The registered office of the Society shall be the office of the Secretary, for the time being
that is 5 Julian Road Warea New Plymouth, and this shall remain the registered office until
any change is notified to the Registrar of Incorporated Societies.

3. OBJECTIVES
The objectives of the Society shall be:
a) To facilitate the transition to an organic Maunga Taranaki (Egmont National Park).
b) To educate and raise public awareness on the ecology of Native areas.
c) To develop viable and feasible manual pest control options.
d) To develop training programs for entry into the pest control industry.
e) To support and encourage job creation and opportunities around the Taranaki region.
f) To endeavour to collaborate with other groups/organisations who share a common goal.

4.TREATY OF WAITANGI
To engage constructively with Tangata Whenua to achieve communal goals..The society
will give effect to the principles of the Treaty of Waitangi.

5.NON PROFIT STATUS
The society will conduct its business and affairs as a “not for profit” organization.

6. CHARITABLE TRUST STATUS
The society will conduct its affairs in the manner of a charitable trust, specifically in regards
to the advancement of education in that:
a) The society will attend to the advancement and passing on of education and learning.
b) The society’s research is aimed to lead to an increase in the store of knowledge and
improved learning in a field of education (and that such research is passed on).
c) The society will attend to acquiring knowledge, as the intention is that learning will be
passed on.

7. MEMBERSHIP
a) Life Members: The Committee may upon a unanimous vote to that effect, followed by a
resolution of a General Meeting of members, confirming the same, elect any member who
may have done exceptional service to the Society as a life member, whereupon such
member shall from the time of their election be a life member of the Society without
liability for annual subscription or otherwise.
b) Honorary Members: May be elected at any General Meeting of the Society, but an
Honorary member shall not be permitted to hold office in the Society or to vote at any
Meeting of the members.
c) General membership
1. Ordinary.
2. Corporate.
3. Affiliate.
Membership Application:
i) Any person wishing to become a member of the Society shall make application on the
form available.
ii) The current dues of the Society must accompany all such applications and any
application without dues cannot be considered until such time as those dues are received. !
iii) Membership fees will be $10
iv) The executive committee shall have power to accept or decline any persons making
application for membership.
v) Membership may be rendered as ineligible by any person expelled from or suspended by
another affiliated society or club.

8. CESSATION OF MEMBERSHIP
a) Any member may at any time resign their membership of the Society upon giving notice
in writing to the Secretary to the effect and at the same time paying all subscriptions and
other moneys due and payable by them up to the date of receipt of such notice by the
Secretary.
b) If any member shall not abide by the Constitution and the Rules of the Society or shall by
conduct bring into disrepute or potential disrepute the character or good order of the Society,
not comply with or shall refuse to comply with or adhere to any Resolution Agreement or
Contract that may be passed, adopted or entered into by the Society, such member may be
asked to resign by a formally constituted resolution of the Committee and in the event of
such member refusing or neglecting to resign, they may be expelled from the Society by
similar resolution. Such member shall have a right to appeal against such expulsion to a
Special General Meeting of members called for such purpose and a bare majority vote of
members present at such meeting shall be binding on such member and on the Society. The
member shall give notice of any such appeal in writing within fourteen days after receipt of
notice of the expelling resolution.
c) Any member whose subscription is unpaid after the expiration of three calendar months
from the Annual General Meeting shall cease to be a member of the Society and may be
struck off the membership roll by the Committee, provided that in the majority opinion of
the Committee such members name may be restored to the Roll at any time upon payment
of all arrears of Subscription and other moneys due by such member at the time of such
restoration. Any moneys due by such member at the date of being struck off the Roll shall
be recoverable by the Society notwithstanding such striking off.

9. SUBSCRIPTIONS
a) The financial year of the Society shall commence on the 1st April at which date
subscriptions become due.
b) Subscriptions for each category of membership will be fixed each year at the Annual
General Meeting of the Society.
c) The Committee shall have the right to alter the rate of subscription to the society in
exceptional circumstances.

10. OFFICERS AND MANAGEMENT
a) The Officers of the Society shall consist of a Chairperson, a Secretary and a Treasurer
provided that one person may hold the offices of Secretary and Treasurer. The officers shall
be elected at the Annual General Meeting of the Society (subject as hereinafter provided
for).
b) The Annual General Meeting may also each year elect a Patron of the Society.
c) An Auditor shall be appointed at the Annual General Meeting of the Society.
d) The general affairs of the Society shall be managed by a Committee who shall from time
to time make such bylaws and regulations consistent with the general rules as it may think
necessary or expedient for the well-being of the Society, and its regulations and decisions on
all questions shall be binding until set aside by a special General Meeting of the Society
called for the purpose to be assembled as hereinafter directed. The Committee shall
comprise the Chairperson, Secretary and Treasurer and a maximum of eight members
elected at the Annual General Meeting (subject as hereinafter provided for). The Committee
shall have power to co-opt no more than three persons, one of whom may be a Junior
member, who shall be members of the Society. Should any member of the Committee resign
their office, or cease to be a member of the Society during their term of office, or fail to
attend three consecutive duly convened meetings without being granted leave of absence,
the Committee shall be empowered to replace such member.
e) The Secretary shall convene all meetings of the Society and shall keep regular and correct
minutes thereof and shall keep the necessary records and conduct all correspondence of the
Society according to directions given by the Committee.
f) The Treasurer shall prepare and submit to the Annual General Meeting a Statement of
Accounts and Balance Sheet for each financial year ending on 31st March. The Treasurer
shall collect subscriptions and bank all moneys received by or on behalf of the Society in
such Trading or Savings Bank Account as the Committee shall determine. All cheques on
the Bank Account shall be signed by any two of the Chairperson, Secretary and Treasurer or
such members of the Committee as agreed at a duly constituted meeting. It shall be the duty
of the Treasurer to submit the books of the Society to the Auditor for audit of the Statement
of Accounts and Balance Sheet.

11. MEETINGS
a) Annual General Meeting: The Annual General Meeting of the Society shall be held
during the month of August in each year. At such meeting the Report of the out-going
Committee, the Treasurer’s Report and the Balance Sheet shall be received and the
Officers and Committee for the ensuing year be elected. In addition to the foregoing,
any other business of the Society may be conducted including special business,
provided that the necessary notice thereof has have been duly given. The Secretary shall
give fourteen clear days notice to members of the date fixed for the Annual General
Meeting. Any special business may be conducted at such meeting on the request of four
members which requisition shall be in the form required for calling Special General
Meetings and shall be delivered to the Secretary not less than fourteen days before the
Annual General Meeting. The purpose of the special business shall be advertised
fourteen days prior by public notice.
b) The quorum for a General Meeting shall be 5 committee members. If no quorum be
present within thirty minutes of the time of the meeting, the meeting shall stand
adjourned until the same time in the following week or as the members present may
determine from time to time until a quorum is obtained.
c) Special General Meeting: Special General Meetings of the Society may be called by the
Committee or shall be convened upon the requisition of four members which requisition
shall be in writing and set forth the business for which the Meeting is required and shall be
handed to the Secretary. Not less than fourteen days notice of such meeting shall be given in
the same manner as notice is given of the Annual General Meeting. The purpose of the
Special General Meeting shall be advertised fourteen days prior by public notice. At a
Special General Meeting 5 committee members shall form a quorum, such members shall be
personally present.
d) Committee Meetings: The Committee shall meet at least once in every month excepting
January or at such times as may be necessary for the transaction of business of the Society.
The Chairperson or any two members of the Committee shall have power to instruct the
Secretary to call a meeting of the Committee of which not less than 24 hours notice shall be
given to members thereof. Four members of the Committee personally present shall form a
quorum at Meetings of the Committee.

12. ELECTION OF OFFICERS AND COMMITTEE
The Chairperson, Secretary, Treasurer and members of the Committee shall be elected by
open ballot at each Annual General Meeting. Nominations for any such position must be
proposed and seconded and accepted by the nominee. In case there shall be more than the
requisite number of candidates nominated for the vacancies proposed, the election shall be
determined as aforesaid and lot shall decide all ties. Candidates may be nominated by proxy
vote but voters must be present at the meeting.

13. PROCEEDINGS AT GENERAL & COMMITTEE
MEETINGS
a) At all meetings, the Chairperson shall preside and in their absence the members present
shall choose a Chairperson. At such meetings a resolution shall be declared carried if passed
by a majority of the members present. The Chairperson of the meeting shall have a
deliberative as well as a casting vote.
b) No member shall be entitled to vote unless their subscription is paid or unless the period
of grace allowed therefore shall not have expired.

14. POWER TO BORROW MONEY
The Society may by resolution approved by a majority of two thirds of the members
personally present at a Special General Meeting convened for the purpose or at the Annual
General Meeting provided notice shall have been given in the manner required for Special
General Meetings, borrow money with or without security and in particular upon Bonds,
Bills, Promissory Notices, or other obligations or securities of the Society or upon its
property and effects or any part thereof, or in such manner as the Society shall think fit and
for such purposes the Society may make, accept, endorse and execute Promissory Notes,
Bills of Exchange or other negotiable instruments and execute any mortgage or charge upon
the property of the Society or any part thereof. The purpose of the meeting shall be
advertised fourteen days prior by public notice.

15. AUTHORITY TO SOLICIT OR SEEK
The society shall solicit or seek funding, goods or services on the authority of the duly
elected committee as necessary or appropriate to fulfil the objectives of the society.

16. SUB COMMITTEES
a) The Committee of the Society may delegate to a Sub-Committee or Sub-Committees of
one or more of its members such of its powers, other than the power of general management
of the affairs and finances of the Society, as may from time to time be determined by the
Committee and every such delegation may at any time at the pleasure of the Committee be
revoked or altered.
b) Every Sub-Committee so appointed shall from time to time at any meetings of the
Committee report to the Committee fully and faithfully upon its activities.

17. COMMON SEAL
The Society shall have a Common Seal which shall be kept in the custody of the Secretary
and shall be affixed to all documents only by resolution of the Committee and the same
resolution shall be attested to by any two of the Chairperson, the Treasurer and the Secretary
or any other duly authorised Committee member.

18. RIGHT TO CONTRACT OR EMPLOY
The Committee has the right to contract services or employ any person or persons whom it
deems necessary to carry out the objectives of the Society.

19. ALTERATION TO RULES
The Society may alter these Rules or add thereto or delete any of the same at a Special
General Meeting convened for the purpose or at the Annual General Meeting provided
notice shall have been given in the manner required for Special General Meetings. No
addition to or alteration or recession of the rules shall be approved if it affects some nonprofit
aims, personal benefit clause or the winding-up clause. No rule shall be changed
unless by a two thirds majority of the members present.

20. DISSOLUTION
The Society may be wound-up by a resolution approved by a two thirds majority of the
members personally present at a Special General Meeting of the Society, provided such
resolution is confirmed by a further Special General Meeting convened for the purpose not
less than thirty days after the date of the winding-up resolution. Upon the winding-up
resolution having been confirmed, the Society’s property after payment and satisfaction of
all debts and liabilities of the Society, shall vest in trust, in an appropriate charitable or
community body as the further Special General Meeting deems suitable.

21. INDEMNITY TO COMMITTEE AND SERVANTS
The Society undertakes that it will at all times indemnify and keep harmless and
indemnified each and every member for the time being of the Committee and all other
lawful servants and agents of the Society in respect of all acts, deeds and things lawfully
done or accomplished by them or any of them pursuant to the lawful directions of the
Society and without limiting the generality of the foregoing indemnity each person so
indemnified shall be fully indemnified and kept harmless in respect of all claims, damages,
penalties, costs or expenses made against or incurred by them in respect of such acts, deeds
and things as aforesaid.

22. CASES NOT PROVIDED FOR
Any case occurring which is not provided for in these Rules shall be referred to the
Committee, whose decision on the matter shall be final until such decision shall be
superseded by a General or Special Meeting of the Society.

23. BENEFIT
No member of the Society or any person associated with a member shall participate in or
materially influence any decision made by the society in respect of the payment to or on
behalf of that member or associated person of any income, benefit or advantage whatsoever.
Any such income paid shall be responsible and relative to that which would be paid at an
arms length transaction (being the open market value). But provisions and effect of this
clause shall not be removed from this document, and shall be included and implied into any
document replacing this document.